If your HVAC business just needs to quote installs and repairs, get client approval, and invoice — without paying Housecall Pro's per-seat fee once your crew grows past a handful of techs — Krewbill is worth a look.
| Feature | Krewbill | Housecall Pro |
|---|---|---|
| Pricing model | Free during launch, never per-seat | Per-user, tiered plans |
| Quotes & online approval | Included | Included |
| Invoicing & payment tracking | Included | Included |
| Dispatch board | Not included, on purpose | Included |
| Inventory / parts tracking | Not included, on purpose | Included |
| Team size | Unlimited teammates | Priced per additional user |
| Learning curve | Minutes | Larger feature set to learn |
Housecall Pro is built for HVAC crews that want dispatch, inventory tracking, and marketing tools in one platform. If your team genuinely needs that, Housecall Pro may be the better fit. If you mainly need to quote installs and repairs and invoice without a per-seat bill, Krewbill does that one job well.
Housecall Pro's Essentials plan is $149/mo (annual billing) and covers up to 5 users. An 8-person crew — you plus 7 techs — needs 3 extra seats at $100/mo each: $149 + 3 × $100 = $449/mo. Need the top-tier Max plan for GPS tracking and advanced reporting, and the base jumps to $299/mo before extra seats at $75/mo each. Krewbill is free during our launch period, no credit card required. When we do introduce pricing, it will be one flat rate for your whole team — never per user — no per-seat cliff to plan around as you add techs for a busy season.
Pricing shown is Housecall Pro's own published pricing as of September 2026, and may have changed since.
Yes — free during our launch period, no credit card required. When we do introduce pricing, it will be one flat rate for your whole team — never per user — and current users get advance notice before anything changes.
Yes. The line-item builder supports labor, materials, and flat fees separately, so an install quote with unit cost, labor, and permit fees looks as clear as a quick repair quote.
Nothing. Krewbill doesn't charge per teammate, so there's no seat-count cliff to worry about. Housecall Pro's Essentials plan covers up to 5 users, but the 6th tech costs an extra $100/mo — with Krewbill, adding people never changes your bill.
No, and that's intentional. Krewbill is just quoting and invoicing. If your crew needs a dispatch board or parts/inventory tracking, Housecall Pro is built for that and Krewbill isn't trying to replace it.